Collect useful feedback without losing track of the draft.

1. Tell reviewers what decision you need

State the draft name, version, purpose, and stage of work. Explain whether you need feedback on the idea, factual accuracy, pacing, wording, or final presentation. If a soundtrack or image is temporary, label it so people do not spend the review discussing an item already scheduled for replacement.

Give reviewers a deadline and one place to leave notes. Name the person who gathers the feedback and the person who can approve the next step. If several people have different roles, say which decisions belong to each rather than treating every preference as a mandatory change.

2. Attach comments to a specific place

For video or audio, use a timestamp or a time range. For a document, use a page and heading. For an image, name the area or mark the detail. Include enough context that the editor can find the issue without guessing which version you watched.

Frame.io V4 offers single-frame comments tied to a timecode and range-based comments for a longer segment. Clicking a comment can return the reviewer to the relevant place. These controls illustrate the goal: keep the note attached to the part of the work it concerns, even if your own process uses a plain table.

Sources: [1]

3. Describe the problem and the intended outcome

ATN suggests separating what you noticed from a proposed solution. A reviewer can identify a confusing moment without knowing the best edit. Specific observations also help the creator decide whether several comments describe the same underlying problem.

Label preferences as preferences, and link a required correction to the brief or evidence that establishes it.

4. Reconcile the list before making changes

Group duplicate notes and flag requests that conflict. If one reviewer wants a longer introduction and another wants it removed, ask the decision-maker to resolve the intended outcome. Keep new scope requests visible rather than slipping them into an already agreed revision round.

Frame.io’s comments panel can filter and sort feedback and mark a comment complete. ATN suggests using equivalent statuses in any review log: accepted, needs clarification, deferred, or completed. A checkbox records progress on a note; it should not silently become approval of the entire project.

Sources: [2]

5. Check the new version against the decisions

Give the revised draft a new version label. Review each accepted change in context, since fixing one moment can affect nearby timing or wording. Record what changed and explain a deferred or declined request briefly, without deleting the history needed to understand the decision.

Ask the named approver to review the correct final version and the remaining open items. Keep the approved output with its brief and review record. For the next project, note one improvement to the process, such as a clearer review question or an earlier check of required assets.